Job Purpose

The role is responsible for maintaining accurate financial and accounting records, processing payroll and wages, monitoring financial transactions and providing day-to-day bookkeeping support to the company.

The post holder will ensure that financial records are maintained accurately and in a timely manner and that payroll and associated payments are processed in accordance with company procedures and relevant statutory requirements.

Key Duties and Responsibilities

• Maintain accurate and up-to-date bookkeeping records for the company.
• Record and process sales, purchases, receipts, payments and other financial transactions.
• Maintain purchase and sales ledgers and reconcile financial records.
• Prepare and process invoices, credit notes and payment documentation.
• Monitor outstanding customer and supplier balances and maintain accurate records of amounts owed and payable.
• Carry out regular bank reconciliations and investigate discrepancies.
• Process employee wages and salaries, including calculating gross pay, deductions and net pay.
• Maintain accurate payroll records for employees.
• Calculate and process statutory deductions, including PAYE income tax and National Insurance contributions.
• Prepare payroll information and ensure payroll is processed accurately and within the required deadlines.
• Maintain records relating to employee leave, sickness, overtime, bonuses and other payroll adjustments where applicable.
• Prepare payroll reports and financial information for management review.
• Assist with the preparation of financial statements, management accounts and other financial reports.
• Maintain records of expenses and employee payments and ensure supporting documentation is retained.
• Assist with VAT calculations, returns and related financial records where required.
• Liaise with accountants, auditors, banks, suppliers and other relevant parties regarding financial and payroll matters.
• Identify and investigate discrepancies in financial and payroll records and make appropriate corrections.
• Maintain secure and confidential records of financial and employee payroll information.
• Ensure financial records are organised and retained in accordance with company procedures and applicable legal requirements.
• Use accounting, payroll and spreadsheet software to maintain records and produce reports.
• Undertake other reasonable duties relating to bookkeeping, payroll and financial administration.

Skills and Experience

The role requires a good understanding of bookkeeping and payroll processes, strong numerical ability and excellent attention to detail. The post holder should be capable of maintaining accurate financial records, reconciling accounts and processing payroll information confidentially and accurately.

Experience with accounting or payroll software, spreadsheets, bookkeeping procedures, payroll processing, VAT and financial administration would be advantageous.

Reporting

The Book-keeper / Payroll Manager / Wages Clerk will report directly to the Managing Director and will provide regular updates regarding bookkeeping, payroll, outstanding payments, reconciliations and other financial matters.